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1. IBM Lotus ProtectorData Loss Prevention and Email Security in an increasinglyconnected WorldGary Wickham, Senior Technical Specialist, IBMAdam Osborne, Principal…
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  • 1. IBM Lotus ProtectorData Loss Prevention and Email Security in an increasinglyconnected WorldGary Wickham, Senior Technical Specialist, IBMAdam Osborne, Principal Consultant, Preemptive Consulting
  • 2. AusLUG 2013Agenda ● Social Business Security ● Content Filtering and Inspection ● Email Encryption ● Local Examples
  • 3. AusLUG 2013IBM Lotus Protector • Extends e-mail with new security and data protection capabilities ● Works with Notes and Outlook® UI & security model ● Protects both internal and external email traffic ● Integrates Anti-Virus protection into WebSpere® applications Security Products Antispam & Content Encryption Collaboration Antivirus Filtering Security and other messaging platforms The information on the new product(s) is intended to outline our general product direction and it should not be relied on in making a purchasing decision. The information on the new product is for informational purposes only and may not be incorporated into any contract. The information on the new product is not a commitment, promise, or legal obligation to deliver any material, code or functionality. The development, release, and timing of any features or functionality described for our products remains at our sole discretion.
  • 4. AusLUG 2013Optimized technologies designed for Social Business ● Powerful content protection and filtering ● Extend data protection and compliance by easily weaving protection across your social business platform ● Supports data protection initiatives ● PCI, HIPAA, SOX, EU Data Protection Act, Japanese, Australian, and international data privacy regulations ● Internet e-mail encryption solution to anyone, anywhere ● Automate security without changing business processes, without complexity for end users or IT Reduce administrative burdens of traditional products with a solution that works with both Lotus and Microsoft solutions.
  • 5. AusLUG 2013Agenda●Social Business Security●Content Filtering and Inspection●Email Encryption●Local Examples
  • 6. AusLUG 2013Protector understands Social Business! – Filter confidential or personal information – Block viruses in files to social business tools – Create line-of-business filters for inappropriate content – Empower end-users to keep unwanted content out of their inbox – Powerful and flexible content filter policy, anti-spam and anti-virus engines
  • 7. AusLUG 2013 Integrated Security World class technology Stopping threats that attempt to exploitundisclosed vulnerabilitys before software vendors are able to provide a patch by Deployment Flexibility leveraging virtual patch technology. User or PVU Software License ...works with all e-mail systems! Virtual Appliance Physical Appliance
  • 8. AusLUG 2013File Attachment Inspection (aka DLP)Able to detect the smallest detail inside emails (including Documents, newSpreadsheets, Presentations and PDFs)Intelligent enough to not detect “similar” information ● Out-Of-Box Pattern Matches and ExpressionsInspect for “anything” ● Personally Identifiable Information ● Financial Information
  • 9. Social Business Integration AusLUG 2013 Protection over standard IBM WebSphere® ICAP interface (Internet Content Adaption Protocol, RFC 3507) ● Real-time File Analysis for Viruses ● Protection from known and unknown viruses new ● Pro-active alerting to users
  • 10. AusLUG 2013Content Filtering Empower line of business initiatives Take control of content ● URLs ● Languages ● File Types ● Unwanted Content ● Inappropriate ● Pattern Matching
  • 11. AusLUG 2013End-User Controls●Gives end users complete control over ALL unwanted e-mail!●Reduce costs on help desks and administrators Objective Spam ● Pharmaceutical, sexual, stock scams, etc ● IBM Lotus Protector for Mail Security stops objective spam cold at the gateway Subjective Spam ● Newsletters, mailing lists, event invitations, etc ● IBM Lotus Notes integration lets users block subjective spam senders permanently
  • 12. End-User Integration AusLUG 2013Already integrated in Notes !! See something you dont want in your inbox? Block sender forever!
  • 13. AusLUG 2013Manage blocked messages –both spam and blocked senders– right within Notes!
  • 14. AusLUG 2013Agenda●Social Business Security●Content Filtering and Inspection●Email Encryption●Local Examples
  • 15. AusLUG 2013What does it do?It extends e-mail encryption to the InternetIt secures e-mail using the most seamless encryptionavailable for a given recipientIt provides options to recipient for preferred method ofcommunicationIt ensures content in transit is not intercepted or modifiedIt saves money on couriers, certified mail, overnight delivery,faxes, etc.
  • 16. AusLUG 2013Notes/Outlook World class technology integration Backed and supported by: Deployment Flexibility Per-User Software License Gateway Client Physical or Virtual Appliance
  • 17. Finding the Best User Experience AusLUG 2013 Protector for Mail Encryption is intelligent about finding the best, most seamless encryption mode for every user Automated gateway policy controls Domino/ Exchange Notes/ Protector Outlook for Mail Encryption Notes/ Gateway Outlook
  • 18. Finding the Best User Experience AusLUG 2013 Process Owner w/o Protector w/Protector Certificate Creation Request User Protector Certificate Creation Administrator Protector Certificate Import User Protector Certificate Protection User Protector Encryption Decision User User and/or Protector Search for Receivers Certificate User Protector Encrypt Message and Deliver Email Client Protector and Email Client Manage Receivers Certificates User Protector
  • 19. AusLUG 2013Agenda●Social Business Security●Content Filtering and Inspection●Email Encryption●Local Examples
  • 20. AusLUG 2013Australian Government Email Protective Markings ● Introduced in 2005, and recently updated ● Mandates all email to carry a Protective Marking ● The Protective Marking is in the form of: - additional information in the Subject field of a Message - additional Internet Message Header Extension For example:
  • 21. AusLUG 2013Australian Government Email Protective Markings Typical implementation ● User asked for a Protective Marking on send
  • 22. Example of end to end send AusLUG 2013 Configuration Topology 1 Notes Protector Domino for Mail 2 Encryption Gateway
  • 23. AusLUG 2013Example of end to end send via Web Messenger Example of sending a medical report over the Internet - Configure a rule so sensitive email goes via Web Messenger
  • 24. AusLUG 20131. Example of end to end send via Web Messenger ● User marks the message on Send
  • 25. AusLUG 20131. Example of end to end send via Web Messenger ● Recipient receives a registration message
  • 26. AusLUG 20131. Example of end to end send via Web Messenger ● Now they can read and reply to the message ● Note: The Web messaging interface can be branded
  • 27. AusLUG 20132. Example of end to end send via PDF
  • 28. AusLUG 20132. Example of end to end send via PDF Simply change the delivery method to PDF Messenger
  • 29. AusLUG 20132. Example of end to end send via PDF
  • 30. AusLUG 2013Email Compliance and archiving are still significant issues You dont know what you dont know... so make sure you can find out
  • 31. AusLUG 2013Email Compliance and archiving are still significant issues ● Look in your email Archiving and Compliance System
  • 32. AusLUG 2013Email Compliance and archiving are still significant issues ● Make sure you can find out what has been sent (if required)
  • 33. AusLUG 2013Dont forget about mobile devices ● Traveler is a fantastic free feature of Domino, but watch out for Data Loss Issues ● Protector has no direct tie into Traveler (yet ?) ● Common problem is attachments can be opened with third party applications and exported
  • 34. AusLUG 2013Dont forget about mobile devices Solution - Notes Traveler iOS application. - Via NTS_COMPANION_POLICY=noexport - Message contains a link to the Notes Traveler Companion - Only allows attachment viewing via Apple Quick Look viewers Available Now
  • 35. AusLUG 2013Dont forget about mobile devices New local solution - DLP for Traveler – by Preemptive Software ● Use the security level of the message to prevent content going to the device - Runs on the Traveler server - Very easy to install NEW - Can use Government markings - Set and forget - Simple licensing
  • 36. AusLUG 2013 Lotus Protector is a security platform of two products Lotus Protector for Mail Security is a solution that controls all types of unwanted and confidential content Lotus Protector for Mail Encryption extends security to Internet e-mail addresses Very easy to install, typically a self managed VM Can build very complex solutions Start simple, - target the low hanging fruit, then build up. Trial versions are available
  • 37. AusLUG 2013Questions and for more information? ibm.com/lotus/protector ibm.com/lotus/protector/forexchange www.preemptive.com.au/protector www.preemptive.com.au/markings www.preemptive.com.au/vault
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