Knowledge Co-Creation Program

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Knowledge Co-Creation Program (Group & Region Focus) GENERAL INFORMATION ON Public Participation, Consensus Building and Resettlement in Public Works Project 課 題 別 研 修 公 共 事 業 における 市 民 参 加 合 意 形 成 及 び
Knowledge Co-Creation Program (Group & Region Focus) GENERAL INFORMATION ON Public Participation, Consensus Building and Resettlement in Public Works Project 課 題 別 研 修 公 共 事 業 における 市 民 参 加 合 意 形 成 及 び 住 民 移 転 JFY 2016 NO. J / ID Course Period in Japan : From July 31 st, 2016 to 1 st September, 2016 This information pertains to one of the JICA Knowledge Co-Creation Program (Group & Region Focus) of the Japan International Cooperation Agency (JICA), which shall be implemented as part of the Official Development Assistance of the Government of Japan based on bilateral agreement between both Governments. JICA Knowledge Co-Creation Program (KCCP) as a New Start In the Development Cooperation Charter which was released from the Japanese Cabinet on February 2015, it is clearly pointed out that In its development cooperation, Japan has maintained the spirit of jointly creating things that suit partner countries while respecting ownership, intentions and intrinsic characteristics of the country concerned based on a field-oriented approach through dialogue and collaboration. It has also maintained the approach of building reciprocal relationships with developing countries in which both sides learn from each other and grow and develop together. We believe that this Knowledge Co-Creation Program will serve as a center of mutual learning process. 1/14 I. Concept Background In many developing countries, public works such as road, railroad or dam construction and improvement is an important issue. Although various projects are already underway, there are a number of issues still to be addressed in terms of environmental and social considerations. The execution of public works projects invariably entails the involuntary relocation of residents and payment of loss compensation. From the viewpoint of smooth project execution and environmental/social considerations, it is necessary to secure the meaningful participation of a wide range of stakeholders and transparency in the decision-making process, which leads to well understanding and consensus formation about public works projects among stakeholders, especially people affected. It is also necessary to provide sufficient compensation and support to people affected by involuntary relocation and loss of livelihood. However, there are many cases in which adequate responses are hard to come due to a lack of procedures for information disclosure, compensation criteria and other necessary elements to fulfill the needs outlined above. As a result, there are cases in which project execution is delayed and those affected are neglected. There is an urgent need to examine methods of addressing these issues at hand in individual countries, as well as the systems necessary to facilitate the establishment of proper processes for environmental and social considerations. For what? This program aims to promote citizen participation/public involvement in a planning stage and formulate the projects through environmental and social considerations in terms of resettlement and compensation for the involuntary residents. For whom? This program is offered to governmental organizations in charge of planning and execution of public works related infrastructure projects. How? Participants will have the opportunities in Japan to 1) have lectures by Japanese university professors, national and local government officers and consultants, 2) to visit relevant actual project sites and 3) discuss through workshops in order to achieve the above program aim. II. Description 1. Title (J-No.): Public Participation, Consensus Building and Resettlement in Public Works Project (J ) 2/14 2. Course Period in JAPAN July 31 to September 1, Target Regions or Countries Afghanistan, Indonesia, Cameroon, Kenya, Vanuatu, Philippines, Brazil, Viet Nam Myanmar, Mongolia and Timor-Leste 4. Eligible / Target Organization Governmental organizations in charge of planning and execution of the public works related infrastructure projects. 5. Course Capacity (Upper limit of Participants) 12 participants 6. Language to be used in this program English 7. Course Objective: The participants will be able to propose effective improvement methods for the processes of citizen participation/public involvement and consensus building in the planning stage with environmental and social considerations regarding the relocation of residents and land expropriation due to public work projects. 8. Overall Goal Systems will be established in target countries for citizen participation/public involvement in the planning process of public works projects with environment and social considerations to the relocation of residents and land expropriation. 3/14 9. Expected Module Output and Contents: This program consists of the following components. Details on each component are given below: (1) Preliminary Phase in a participant s home country (April to July, 2016) Participating organizations and participants are required to prepare the Inception Report referring to the Annex of this G.I. Modules Inception Report is formulated. Activities Formulation and submission of Inception Report to the respective country s JICA Office (Referring to Annex and submit with Application Form) (2) Core phase in Japan (July 31 to September 1, 2016) Venue: Tokyo, Tohoku, Biratori and Obihiro Participants dispatched by the organizations attend the program in Japan. Expected Module Output 1: To understand and exercise Public Involvement (PI) methods in the planning process of public works projects. Outline of Public Involvement (PI) Lecture Subjects Public involvement in the planning stage of road projects by Japanese Government Practical public involvement methods - Involvement process design - Facilitation technique of citizen participation - Design of occasions and outreach method Case studies on public involvement in public works projects including disaster reconstruction areas of the Great East Japan earthquake Lecture Lecture Exercise Site visit Expected Module Output 2: To understand ideal ways to conduct involuntary resident relocation and loss compensation based on environmental and social considerations including social considerations to indigenous people and analyze problems with systems in their home countries Subjects Basic policy: (1) Resident relocation policy, public compensation system in Japan ; (2) Responses to involuntary resident relocation caused by public works projects Realities of involuntary resident relocation (including case of indigenous people s site) based on environmental and social considerations: (1) Responses in environmental and social considerations; (2) Project execution method understanding problems and challenges facing each aspect of execution as Lecture Site visit Exercise Lecture Site visit Workshop 4/14 well as how to cope with them Expected Module Output 3: To make a proposal on systems/guidelines based on environmental and social considerations regarding the citizen participation, involuntary relocation and land expropriation in the planning stage of public works projects Subjects Discussion on the state of progress and challenges in developing systems in participants countries Role playing for resident discussions etc. Consultation for proposal making The schedule is subject to change due to the coordination of curriculum. Exercise Workshop (3) Finalization phase in a participant s home country 1. Knowledge and techniques acquired in Japan is shared in participant s supervisors, colleagues and persons concerned. 2. Participant s activity of the above sharing in home country will be reported to JICA Office. 3. Participants are requested to submit questionnaire on output from the program to JICA Hokkaido International Center (Obihiro) in six months, after the program in Japan. III. Conditions and Procedures for Application 1. Expectations from the Participating Organizations: (1) This program is designed primarily for organizations that intend to address specific issues or problems identified in their operation. Participating organizations are expected to use the program for those specific purposes. (2) This program is enriched with contents and facilitation schemes specially developed in collaboration with relevant prominent organizations in Japan. These special features enable the project to meet specific requirements of applying organizations and effectively facilitate them toward solutions for the issues and problems. 2. Nominee Qualifications: Applying organizations are expected to select nominees who meet the following qualifications. (1) Essential Qualifications 1) Current duties: administrative officers engaged in the execution of citizen 5/14 participation, consensus building or resettlement in public works projects in the related governmental organizations. 2) Experience in the relevant field: more than five (5) years of experience in the above-mentioned field in principle, 3) Educational background: be university graduates or equivalent, 4) Language: have a competent command of spoken and written English, which is equal to TOEFL ibt* 72 (CBT** 200/PBT*** 533) or more (the program is commanded by English; therefore participants are requested to have sufficient English ability), *ibt: Internet-Based Testing/ **CBT: Computer-Based Testing/ ***PBT: Paper-Based Testing 5) Health: must be in good health, both physically and mentally, to participate in the Program in Japan including study tours. Pregnant applicants are not recommended to apply due to the potential risk of health and life issues of mother and fetus. 3. Required Documents for Application (1) Application Form: The Application Form is available at the JICA office (or the Embassy of Japan). (2) Photocopy of passport: to be submitted with the application form if you possess your passport which you will carry when entering Japan for this program. If not, you are requested to submit its photocopy as soon as you obtain it. *Photocopy should include the followings: Name, Date of birth, Nationality, Sex, Passport number and Expire date. (3) Nominee s English Score Sheet: to be submitted with the application form if you have any official documentation of English ability. (e.g., TOEFL, TOEIC, IELTS) (4) Inception Report: to be submitted with the Application Form by June 16, 2016 (Directions of the Inception Report will be provided in Annex.) 4. Procedures for Application and Selection: (1) Submission of the Application Documents: Closing date for applications: Please inquire to the JICA office (or the Embassy of Japan). (After receiving applications, the JICA office (or the Embassy of Japan) will send them to the JICA Center in JAPAN by June 16, 2016) 6/14 (2) Selection: After receiving the documents through proper channels from your government, the JICA office (or the embassy of Japan) will conduct screenings, and then, forward the documents to the JICA Center in Japan. Selection will be made by the JICA Center in consultation with concerned organizations in Japan. The applying organization with the best intention to utilize the opportunity of this program will be highly valued in the selection. Qualifications of applicants who belong to the military or other military-related organizations and/or who are enlisted in the military will be examined by the Government of Japan on a case-by-case basis, consistent with the Development Cooperation Charter of Japan, taking into consideration their duties, positions in the organization, and other relevant information in a comprehensive manner. (3) Notice of Acceptance Notification of results will be made by the JICA office (or the Embassy of Japan) not later than June 30, Conditions for Attendance: (1) to strictly adhere to the program schedule. (2) not to change the program topics. (3) not to extend the period of stay in Japan. (4) not to be accompanied by family members during the program. (5) to return to home countries at the end of the program in accordance with the travel schedule designated by JICA. (6) to refrain from engaging in any political activities, or any form of employment for profit or gain. (7) to observe Japanese laws and ordinances. If there is any violation of said laws and ordinances, participants may be required to return part or all of the training expenditure depending on the severity of said violation. (8) to observe the rules and regulations of the accommodation and not to change the accommodation designated by JICA. 7/14 IV. Administrative Arrangements 1. Organizer: (1) Name: JICA Hokkaido International Center (Obihiro) (2) Contact: Ms. MIZUKAMI Chiharu 2. Implementing Partner: Hokkaido University Ministry of Land, Infrastructure and Transport 3. Travel to Japan: (1) Air Ticket: The cost of a round-trip ticket between an international airport designated by JICA and Japan will be borne by JICA. (2) Travel Insurance: Coverage is from time of arrival up to departure in Japan. Thus traveling time outside Japan will not be covered. 4. Accommodation in Japan: JICA will arrange the following accommodations for the participants in Japan: JICA Tokyo International Center (JICA TOKYO) Address: Nishihara, Shibuya-ku, Tokyo , Japan TEL: FAX: (where 81 is the country code for Japan, and 3 is the local area code) JICA Hokkaido International Center (Obihiro) (JICA OBIHIRO) Address: 1-2, Minami 6, Nishi 20, Obihiro-city, Hokkaido, , Japan TEL: FAX: (where 81 is the country code for Japan, and 155 is the local area code) If there is no vacancy at JICA International Center, JICA will arrange alternative accommodations for the participants. Besides Tokyo and Obihiro, JICA will arrange accommodations at each training site too. Please refer to the outline of JICA centers including the service guide and the facility guide of TIC at its URL, 5. Expenses: The following expenses will be provided for the participants by JICA: (1) Allowances for accommodation, meals, living expenses, outfit, and shipping (2) Expenses for study tours (basically in the form of train tickets.) (3) Free medical care for participants who become ill after arriving in Japan (costs related to pre-existing illness, pregnancy, or dental treatment are not included) (4) Expenses for program implementation, including materials For more details, please see III. ALLOWANCES of the brochure for participants titled KENSHU-IN GUIDE BOOK, which will be given before departure for Japan. 8/14 6. Pre-departure Orientation: A pre-departure orientation will be held at the respective country s JICA office (or Japanese Embassy), to provide participants with details on travel to Japan, conditions of the workshop, and other matters. V. Other Information 1. Certificate Participants who have successfully completed the training program will be awarded a certificate by JICA. 2. Medical history In case you have or have had malaria, you are requested to bring the medicine for malaria with you because it is quite difficult to obtain it in Japan. 3. Materials/Information Participants are requested to bring materials/information regarding system/guideline of residents relocation and Public Involvement, since they are necessary for lectures even on making report. Directions of materials/information will be provided in Annex. 4. Currency Exchange Participants are advised to exchange local currency to Japanese currency on your arrival in Narita (or Haneda) airport if it is needed, since there is not enough time for currency exchange during training program. 5. Wi-Fi facilities Wi-Fi systems are accessible only in designated areas in JICA facilities. Participants are advised to bring necessary items if you want to use Wi-Fi systems in your private room. 6. climate The climate condition in Tokyo and Obihiro is given below. Participants are advised to prepare appropriate clothes. Tokyo Obihiro Jul. Aug. Jul. Aug. Temperature ( ) Maximum Average Minimum Humidity (%) Precipitation(mm) (2011 Japan Meteorological Agency) 9/14 Obihiro Obihiro Tokyo 10/14 VI. ANNEX: Inception Report Participants are requested to prepare an Inception Report on the following issues, and submit it to the respective country s JICA Office or JICA Obihiro by June 16, 2016, preferably by to Inception Report is to submit with Application Form. Since the Report needs to be as relevant to the needs of your government as possible, you are required to write it in consultation with your senior management. Contents 1. General Information Your Name / Organization / Country 2. Issue analysis to the country 1) Citizen participation/public involvement a. In your work what extent and how do you proceed with citizen participation/public involvement in a planning stage of a public works project? b. What kinds of issues/problems are there? (Describe specifically.) c. What approaches has your organization adopted to tackle these issues/problems? d. What are the difficulties in implementing solutions actually? 2) Social considerations in terms of land expropriation and resettlement of the people a. What kind of issues/problems is there? (Describe specifically) b. What approaches has your organization adopted to tackle these issues/problems? c. What are the difficulties in implementing solutions actually? 3. Your Expectation for the Program What in particular do you want to learn through this program and why? Format The report should be written in English using MS Word on A4 size paper (21 cm by 30 cm), formatted in digital data, within 5 pages. (Note) The participants are requested to make their presentations in the beginning of the program in Japan. So, the participants are required to prepare the MS PowerPoint presentation of your inception report (10 minutes) by the beginning 11/14 of the program in Japan. It is advisable that the presentation be made with visual materials such as photos which are helpful to understand the situation on the public works project in their countries. Items to Bring Please bring copies of the items shown in below: 1. Relevant materials/information on Land Acquisition/Involuntary resettlement (for workshop during the course and the report) 1) Domestic laws and/or regulations on land acquisition/involuntary resettlement, including information on public involvement (public consultation, stakeholder meeting and so on) 2) Some examples of the plan for implementation of land acquisition and involuntary resettlement (Resettlement Action Plan) 2. Other relevant materials/information including requirement of public involvement 1) Domestic laws / regulations on Environmental Impact Assessment (EIA), related to requirement of public involvement 2) Outline of specific project with (top) priority for development in your country (specific case, for ex; road, bridge, port, airport, etc.) and experiences of public involvement (If there is). 3) Some examples of the EIA reports 4) Any other materials/information of public involvement, in addition to EIA 12/14 For Your Reference JICA and Capacity Development The key concept underpinning JICA operations since its establishment in 1974 has been the conviction that capacity development is central to the socioeconomic development of any country, regardless of the specific operational scheme one may be undertaking, i.e. expert assignments, development projects, development study projects, training programs, JOCV programs, etc. Within this wide range of programs, Training Programs have long occupied an important place in JICA operations. Conducted in Japan, they provide partner countries with opportunities to acquire practical knowledge accumulated in Japanese society. Participants dispatched by partner countries might find useful knowledge and re-create their own knowledge for enhancement of their own capacity or that of the organization and society to which they belong. About 460 pre-organized programs cover a wide range of professional fields, ranging from education, health, infrastructure, energy, trade and finance, to agriculture,
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