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Online Project Monitoring System of MoSPI

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    www.cspm.gov.in 1 Infrastructure and Project Monitoring Division, MoSPI Infrastructural development mirrors the overall health of a nation’s economy. This is particularly true for developing economies where investments in Infrastructure Development promotes growth, improves lives and help reduce poverty. India has invested heavily in infrastructure development and in order to realize the benefits, it is vital that the projects are implemented as per the approved plan and within the budgeted time and cost. Presently there are several Central Public Sector Undertakings which are implementing multiple Infrastructure projects across the length and breadth of the Country. In order to have a Macro view of the current status of these projects, there is a need for an apex body that can effectively monitor the projects and provide meaningful analysis that can help the administrative agencies and policy makers in planning future course of actions. Infrastructure and Project Monitoring Division, a division of Ministry of Statistics and Programme Implementation is mandated with the task of monitoring the infrastructure projects being implemented by the Central Public Sector Undertakings. nfrastructure is the basic physical and organizational structures needed for the operation of a society or enterprise, or the services and facilities necessary for an economy to function. It can be generally defined as the set of interconnected structural elements that provide framework supporting an entire structure of development. It is an important term for judging a country or region's development. Physical infrastructure is directly proportionate to the growth and development of a country. The Government of India has always been quite forthcoming when it comes to the up gradation of infrastructure. There has been a strong focus on assuring effective implementation of associated projects though budgetary allocations, tariff policies, fiscal incentives, private sector participation and public-private partnerships (PPPs). The Planning Commission has projected that investment in infrastructure would almost double at US$ 1,025 billion in the Twelfth Five Year Plan (2012-17), compared to US$ 514 billion in the Eleventh Plan. Of the US$ 1,025 billion, 50 per cent is expected to come from private sector, whose investment has been 36 per cent in the Eleventh Plan. The Central Public Sector Undertakings (CPSUs) have an important role in the development of the country and even though the private sector has been increasingly involved, it is the public sector which is the bulwark in the infrastructure development. Currently, the CPSUs are engaged in executing more than 560 projects in 14 different Infrastructure sectors. The total srcinal cost of these projects is more than Rs. 790,000 crore. Successful & timely delivery of these infrastructure projects would be most crucial for economic and social growth, and any inefficient project delivery would be detrimental to the growth of the economy. A number of these projects are delayed and are also suffering Infrastructure Project Monitoring System of MoSPI I    www.cspm.gov.in 2 Infrastructure and Project Monitoring Division, MoSPI from cost overruns. In view of this, constant monitoring of these projects ’  health and regularly controlling projects ’  overall status is vital for ensuring the successful implementation of these projects. This requires periodic compilation of related data from the several project executing agencies spread across the Country and analyze it for the consumption of various stakeholders. This is an immense task and to achieve it a project monitoring system was designed and implemented. IPMD, M/o Statistics and Programme Implementation The Infrastructure and Project Monitoring Division in the Ministry of Statistics and Programme Implementation (MoSPI) is the management arm of the Government of India (GOI). It has been mandated with monitoring of all Central Public Sector Infrastructure projects costing over Rs. 150 crore. IPMD brings out periodical reports, review notes highlighting deficiencies and action areas facilitating the administrative ministries and project authority concerned in timely implementation of projects and programmes and provides control mechanism to arrest delays in implementation. It also assists apex GOI bodies such as Public Investment Board (PIB), Committee of Secretaries (COS) and Cabinet Committee on Infrastructure (CCI) in reviewing and decision making process. Project Monitoring Division of the MOS&PI besides appraisal and monitoring of the projects, acts as nodal agency, takes up measures to improve the systems and procedures, facilitates adoption of latest project management techniques and enhancement of the ability of the project managers and the management professionals. The Project Monitoring System forms the source of information for most of the activities of IPMD,MoSPI. PROJECTS AND PROJECT MONITORING PROCESS CPSUs are engaged in implementing projects in several key infrastructure sectors. Some of these sectors are:    Power    Road and Highway    Railways    Petroleum    Shipping and Ports    Telecommunication    Coal and Mines    Heavy Industries    Urban Development etc. The monitoring of the projects entail collection of certain key data from the ongoing projects which are then compared with the data from other periods in order to calculate the deviations in the implementation from the srcinal plans. The date of approval for the project by the appropriate sanctioning authority is generally taken as the zero date for the project. The approved date of commissioning for the project is taken as the srcinal date of commissioning. At the start of the project the srcinal date of commissioning is taken as the anticipated date of commissioning as well. Once the project is in the execution phase, based on the ground realities the project executing agencies regularly update the anticipated date of commissioning. The variance between the srcinal and the anticipated date of commissioning forms the basis for analyzing delays in the projects. A similar approach is employed to monitor the health of the project with respect to the costs. Some of the basic data set required for macro level monitoring of projects are as follows    Project Commissioning Date (Original)    Project Commissioning Date (Revised)    Project Commissioning Date (Anticipated)    www.cspm.gov.in 3 Infrastructure and Project Monitoring Division, MoSPI    Project Cost (Original)    Project Cost (Revised)    Project Cost (Anticipated)    Expenditure Budgeted for a period    Expenditure occurred over a period    Tracking of milestones with special emphasis on critical milestones    Physical Progress    Problem areas    Reasons for time/cost overrun PROJECT MONITORING SYSTEM Based on the above principles, Infrastructure and Project Monitoring Division, MoSPI designed and developed a software solution that collates macro-level information from any number of Government of India sponsored Infrastructure projects and generate analytical reports for the consumption of the stakeholders.  As soon as a project is approved, it is brought under monitoring by assigning a unique identifier to it in the system. The associated data sets that defines the project are also created at this point in time. Some of the master datasets are as follows:   Project Name   Sector   Executing Agency   State(s)   Initially approved cost and schedule   Background Information etc..  All project executing agencies have been assigned userid & password, through which they can access the system and add/modify the data for projects being executed by them. The basic process flow of the system is as follows: SYSTEM PROCESS FLOW The Project Monitoring System provides a web-based simple interface for entering the project related data like the srcinal and revised dates, srcinal and anticipated costs, expenditure and background information. The data for each project is collected every month and goes through the following process:    Data entry for the projects is allowed for a particular month. Project agencies are supposed to use the web-interface to fill in the data for all projects being implemented by them. Every agency is provided with a unique user-Id. Each project is identified by a unique-Id. The User can also select a project by its name.     After allowing entry of project data for a fixed period, the data entry for the month is frozen. In-order to weed out data entry errors and other inconsistencies, the system generates algorithm based error reports. These reports are used to cross check the data and if required, data verification is also done with the reporting agencies. Any inconsistency found is corrected during this phase.     After data correction, the data entry for the month is closed and the data entry for the next month is opened. At this stage, the project agencies can start entering the data for the next month.    Post the data collection phase, the data is analyzed, and various reports are prepared.    The highlights of the reports along with detailed analysis is distributed to various stakeholders like administrative ministries of the project executing agencies, Planning Commission, PMO etc..    www.cspm.gov.in 4 Infrastructure and Project Monitoring Division, MoSPI PHYSICAL IMPLEMENTATIONS   The Project Monitoring System has been implemented on the client-server model with servers located behind a Cisco Firewall. Application and Web Servers:  This has been implemented as a two-node failover cluster. For the external users, Application and Web servers are accessible only through the Firewall. The failover cluster provides better availability for the application. Process flow of the Project Monitoring System System architecture of the Project Monitoring System   1 Open Data Entry for the Next Month 2 Data entry by PSUs 3 Freeze Data Entry for the Month 4 Data validation by IPMD 5 Data Correction, If required 6 Close Data Entry for the Month 7 Data Analysis, Report generation 8 Publish Project Status Reports
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