Peralta Community College District CLASSIFIED EMPLOYEE HANDBOOK

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Peralta Community College District CLASSIFIED EMPLOYEE HANDBOOK Table of Contents INTRODUCTION USectionU 1.0 PERALTA COMMUNITY COLLEGE DISTRICT 1.1 History 1.2 Mission Statement 1.3 Legal Basis 1.4 Board
Peralta Community College District CLASSIFIED EMPLOYEE HANDBOOK Table of Contents INTRODUCTION USectionU 1.0 PERALTA COMMUNITY COLLEGE DISTRICT 1.1 History 1.2 Mission Statement 1.3 Legal Basis 1.4 Board of Trustees 1.5 Chancellor 1.6 The District Office 1.7 Organizational Structure 1.8 The Peralta Profile 1.9 Union Information 1.10 District Office Phone Numbers 2.0 STRATEGIC PLANNING 2.1 Strategic Plan Overviews 2.2 Strategic Plan Steering Committee 2.3 Strategic Directions 2.4 Our Vision 3.0 DISTRICT POLICIES 3.1 Policy Prohibiting Discrimination and Discriminatory Harassment Toward Employees 3.2 American with Disabilities Act (ADA) 3.3 Safety 3.4 Hazardous Materials Management 3.5 Drug-Free Workplace Policy 3.6 Computer and Communication Technology Policy 3.7 Civility and Mutual Respect 4.0 BENEFITS PROGRAM 4.1 Medical and Prescription 4.2 Dental Plans 4.3 Basic Life and Accidental Death & Dismemberment 4.4 Supplemental Life 4.5 Long-Term Disability 4.6 Workers Compensation 4.7 Employee Assistance Program (EAP) 4.8 Retirement Benefits 4.9 Credit Unions 4.10 Longevity Pay 4.11 Annual Holidays 4.12 Perks 5.0 LEAVES 5.1 Sick Leave 5.2 Vacation 5.3 Personal Necessity Leave 5.4 Personal Leave Without Pay 5.5 Military Leave 5.6 Maternity Leave 5.7 Bereavement Leave 5.8 Catastrophic Leave 5.9 Jury Duty Leave 5.10 Extended Illness Leave 5.11 End of Leave Procedures 6.0 STAFF DEVELOPMENT 6.1 Tuition Waiver 6.2 Staff Development Workshops 6.3 Job-Related Seminars or Training 7.0 CAMPUS FACILITIES AND ORGANIZATIONAL STRUCTURE 7.1 Peralta Colleges 7.2 Merritt College 7.3 Laney College 7.4 College of Alameda 7.5 Berkeley City College (Formerly Vista College) 8.0 HUMAN RESOURCES DEPARTMENT 8.1 Personnel Files 8.2 Absence Reports 8.3 New Employee Orientation INTRODUCTION Welcome to the Peralta Community College District! We hope your stay at the District will be a productive and enjoyable one. The purpose of the CLASSIFIED EMPLOYEE HANDBOOK is to provide you with information on Peralta Community College District s policies, procedures, benefits, and opportunities for professional growth. In addition, the Handbook offers information on the District s governing authority, its organizational structure, and its strategic priorities for the years ahead. The Handbook consists of material that has been summarized or extracted from original sources such as resolutions of the District s Board of Trustees, District Administrative Regulations, and District Policy and Rules. This book is a reference guide and summary only. The provisions of the Handbook do not constitute a contract of employment and do not create a property or other right in employment. Peralta Community College District reserves the right to change or modify the terms and conditions set forth in the Handbook at any time. The Handbook supersedes any and all previous Peralta Community College District handbooks for Classified and Confidential Classified personnel. A Peralta Community College District representative from the Employee Relations department or the Human Resources Department is available to assist you in the event you require additional information. Section 1.0 PERALTA COMMUNITY COLLEGE DISTRICT Section 1.1 HISTORY Peralta Community College District was founded in 1964 to offer educational opportunities at College of Alameda, Laney and Merritt Colleges in Oakland and Berkeley City College in Berkeley. More than one million students have been educated in the colleges with thousands of classes being offered each semester. Business, Vocational Nursing, Dental Assisting, Biotechnology, Child Development, Landscape Horticulture, Ethnic Studies, Culinary Arts, Cosmetology, Apparel Design, American Sign Language and Multimedia are just a few of the disciplines offered. Section 1.2 MISSION STATEMENT The Mission of the Peralta Community College District is to provide accessible, high quality adult learning opportunities to meet the educational needs of the multicultural East Bay Community. Section 1.3 LEGAL BASIS On the basis of an election, as specified in the Education Code, the District was formed and the Board of Trustees was elected, and the Peralta Junior College District became a legal entity effective July 1, As of that date the District assumed legal authority for operating junior colleges to serve the unified school Districts of Alameda, Albany, Berkeley, Emeryville, Oakland, and Piedmont, thus culminating an interim period of organization and study which dated from the first organization meeting of the Board on December 16, In February 1967, an annexation agreement was adopted by which the Plumas Unified School District was annexed to the Peralta Junior College District for community college education purposes, effective July 1, On May 3, 1971, the Board of Trustees took the action to change the name from Peralta Junior College District to Peralta Community College District, effective July 1, The State Education Code provides the legal basis and authority for the District. P Street, Section 1.4 BOARD OF TRUSTEES The Peralta Community College District Board of Trustees is a seven-member elected board that meets on the second and fourth Tuesdays of each month (except th August) at 7:00 p.m. in the District Office Boardroom located at 333 East 8 P in Oakland. The meetings are open to the public and are also televised on Peralta Colleges Television (PCTV), cable channel 27 in Alameda and Berkeley and cable channel 28 in Emeryville, Oakland, and Piedmont. Repeat of the meetings are aired on PCTV the following Wednesdays at 11:00 p.m. Peralta s Trustees are: Bill Withrow (Area 1) Marcie Hodge (Area 2) Linda Handy (Area 3) Nicky González Yuen (Area 4) Dr. William Riley (Area 5) Cy Gulassa (Area 6) Alona Clifton (Area 7) Marlene Hurd (Student Trustee) Reginald James (Student Trustee) For information on how to contact the Trustees call (510) Board of Trustees TLinda HandyT President, Area 3 Linda Handy, the Board President, has a long résumé of community service and college administration experience. She has a M.S. in Organizational Development and Analysis from the Weatherhead School of Management at Case Western Reserve University, and is a Laney College alumna and a former president of the Oakland Coalition of Congregations. She represents part of the Laurel District as well as the San Antonio, Fruitvale, Brookdale, Fairfax and Maxwell Park Districts in Oakland. TBill WithrowT Vice President, Area 1 Bill Withrow has a B.S. in Business from the University of Colorado and MBA in Finance from Harvard University. He has served for twenty-four years on active duty in the U.S. Navy, retiring with the rank of Captain, Supply Corps and has also worked as a financial professional for the past twenty years, retiring from Wells Fargo and Company. He served as Mayor of Alameda and Alameda Councilmember. As Chair of the Board of Trustees of the Robert Lippert Foundation, he helped to provide college scholarships to Alameda students and Alameda charities. TMarcie HodgeT Area 2 Marcie Hodge grew up in Oakland and graduated from Skyline High School in She is a proud graduate of Merritt College and Cal State Hayward. Hodge also received a Mater s Degree in counseling psychology from Holy Names College, and is working towards licensure as a Marriage, Family, and Therapist Intern. TNicky González YuenT Area 4 Nicky González Yuen earned both Ph.D. and J.D. degrees from the University of California, Berkeley and a B.A., summa cum laude, in political science from Carleton College, Northfield, MN. He has been a teacher at De Anza Community College for 15 years where he teaches courses in US politics, grassroots political activism and race and gender. A former Congressional Fellow for the late Senator Paul Wellstone (D-MN), Nicky González Yuen also brings to the Peralta Board a long history of organizing for voting rights, educational access, peace, justice and civil rights and environmental sustainability. TDr. William RileyT Area 5 Dr. William Riley is a Madison Middle School counselor. He was first elected to the Board of Trustees in Dr. Riley represents an area that includes Oakland s Rockridge District and the City of Piedmont. P District TCy GulassaT Area 6 A graduate of UC Berkeley with an M.A. in English, Cy Gulassa has taught at institutions such as Frostburg State University in Maryland and the Philadelphia College of Art, as well as teaching English at De Anza College for 30 years. He served as president of the Foothil-DeAnza District Faculty Association for fifteen years and founded the Bay Faculty Association. He lectures on community college reform and governance issues, and has published over 150 articles. In 1994, he was named Faculty Member of the Year and was honored by State Assembly and Senate resolutions and a commendation from President Clinton. TAlona CliftonT Area 7 Alona Clifton, who represents Area Seven, which includes West Oakland and portions of Oakland s Chinatown and areas of downtown and Lake Merritt, has 30 years experience in activism and engagement in political, social and economic grassroots efforts. She received an A.A. from Merritt College in Administration of Justice and graduated from Golden Gate University with a B.A. in Pre- Legal Studies. Clifton was Chief of Staff to Alameda County Supervisor Keith Carson for more than seven years. In 2004, Clifton won a Political/Public Service award in the Ten Most Influential African Americans In The Bay Area competition. She is serving in her second term. TMarlene Hurd Student Trustee Marlene C. Hurd, co-student trustee, representing students from all four campuses, has been active in the Laney College community for the past two years. She has served as Associated Students of Laney College Secretary and Senator, as well as ASLC Recycling Committee and Fundraising Committee Chair. Hurd has interned in Governor Arnold Schwarzenegger s office and currently in th Alameda County Supervisor Keith Carson s 5P office. A finalist for the 2006 Chancellor s Trophy Scholarship Award, is also a student ambassador. Hurd, a Political Science, Education and Journalism major, is serving her first term. Reginald James Student Trustee Reginald James, co-student trustee, representing students from all four campuses, has been active in student affairs for the past three years locally and statewide. He received an A.A. from College of Alameda in Psychology and Sociology, and is currently studying Political Science and Journalism at Laney College. James is Past-President, and former Secretary and Treasurer of the California Student Association of Community Colleges Black Caucus. He has also served as COA Black Student Union President and Associated Students COA Vice-President of Programs and Senator. James is serving his first term. Section 1.5 THE CHANCELLOR Welcome from Chancellor Harris We live in a knowledge-based society. What does that mean? It means that more jobs are requiring employees to have greater amounts of formal education than at any time in the past. No longer can we get by with just manual skills, regardless of how well developed they are. Almost every job these days requires using a computer, for example. We have to be able to think, to process information accurately, and to use knowledge to solve problems. We must be creative and innovative as we look for solutions to the issues that confront us in our career. Every single human being has the potential to be creative. It is the lack of knowledge that too often holds us back from reaching this potential. The Peralta Colleges your community colleges are here to help the community achieve career and personal goals. Whether it s learning a new job-related skill, launching a new career, transferring to a four-year college, or just taking a class for fun and personal enrichment, we are here for you. At the Peralta Colleges, College of Alameda, Oakland s Laney and Merritt Colleges and Berkey City College (formerly Vista College) we make it as easy as possible to make the decision to take that class, or get a degree program back on track. Peralta Colleges offer a myriad of programs and classes, from Administration of Justice to Wood Technology, Apparel Design to Real Estate. We also can provide the classes needed to transfer to any four-year university in the country. An individual may, however, just want to learn a new cooking technique, get better at digital photography, or learn to speak Spanish. We have these classes, too. The Peralta Colleges are open for business, as they have been for over 40 years. For just about everything that education can provide, one need not look further than the Peralta Community College District. The instructors and staff are here to serve our community with the best education possible. Our goal is to make the journey through life as interesting and rewarding as possible. About the Chancellor Elihu Harris is the Chancellor of Peralta Community College District in Oakland, California. The District is comprised of four colleges, two in Oakland, one in Berkeley, and one in Alameda. He has a long history of distinguished public service in the East Bay and California. He was the 32nd mayor of the City of Oakland from , where he created a wide range of city programs that benefited the community, and oversaw a budget of $600 million and the restructuring of city departments and agencies. Mr. Harris, who gained a Master s Degree in Public Policy from University of California, Berkeley, in 1969, was a member of the California State Assembly from He chaired legislative committees, including the Audit Committee and was a member of the Transportation, Health, Labor, and Ways and Means committees, and the subcommittee on Education. In 1975, Mr. Harris, who received his J.D. from the School of Law at the University of California, Davis, and is licensed to practice law in California and the District of Columbia, became Executive Director of the National Bar Association, which represents 23,000 attorneys nationwide. Mr. Harris also served as an administrative assistant to Congresswoman Yvonne Burke and Assemblyman John Miller. His community involvement includes service on the California Judicial Council, the National Commission on Uniform State Laws, the Metropolitan Transportation Commission, the Black American Political Association of California, the Chancellor s Education Opportunity Committee at U.C. Berkeley and the Advisory Board of the Boys and Girls Club of Oakland and Alameda. He has also taught at the California State University in Hayward and at the Peralta Community College District in Oakland, California. T P Street Section 1.6 THE DISTRICT OFFICE Peralta Community College District is located at 333 East 8P in Oakland, California. The Chancellor s Office, the Board Room, and several of the District s business and administrative offices are located at this site. Following is a list of District Office Managers, along with a description of services provided by their respective departments: th UOffice of the Chancellor Associate Vice Chancellor and Special Assistant to the Chancellor Alton Jelks The Associate Vice Chancellor (Special Assistant to the Chancellor) reports directly to the Chancellor. The principle responsibility is to perform special projects and provide professional-level staff support directly to the Chancellor in the areas of Strategic Planning, Grant and Contract Education Development, Alumni Affairs, the Peralta Foundation, and External and Community Affairs. Assistant to the Chancellor Beth Weyand The Assistant to the Chancellor reports to the Board of Trustees and the Chancellor. The Assistant to the Chancellor provides direct professional-level support for the Board of Trustees and oversees the daily operations of the Chancellor s office staff. The Assistant also serves as an advisor to the Chancellor and Board of Trustees on District-wide matters. UOffice of the General Counsel General Counsel Thuy Thi Nguyen The General Counsel reports directly to the Board of Trustees. Her client is the District, which is personified by the Board of Trustees. She does not represent any individual Board member, the Chancellor, or any individual manager. Thus, any written legal opinion requested by a Board member will be shared with the full Board; any request by the Chancellor may be shared with the full Board; and any request by a manager may be shared with the Chancellor. The General Counsel serves as the District s staff attorney in performing various functions. Director of Risk Management Joanne Baldinelli Under the direction of the General Counsel, plans, directs and administers the Peralta Community College District Risk and Insurance Programs. Provides a safe educational environment for students and a safe working environment for employees. Manages the District Risk & Safety Programs; District Insurance and Self-Insurance Program; Reasonable Accommodation and Workers Compensation. UEducational Services Vice Chancellor for Educational Services Margaret Haig The Vice Chancellor for Educational Services is responsible for Admissions & Records; Distance Education; Financial Aid, Institutional Research; International Students; Planning and Professional Development, Special Projects and Grants, TechPrep and Tenure Review. Associate Vice Chancellor for Research and Institutional Development Chuen-Rong Chan The Associate Vice Chancellor is responsible for the Office of Research and Institutional Development analysis and disseminates data for institutional planning, program review, program evaluation, and reporting for Peralta Community College District. The department generates statistical data, which inform management, faculty, staff, state and the general public about the District s academic programs and services. The department acts as the District s liaison to other colleges and state and federal agencies involved in issues of educational research, data collection and planning and coordinates the District s integrated Strategic Planning Process. Children s Center Site Manager Danielle Waite Under the administrative direction of the Vice Chancellor of Educational Services, the Children s Center Site Manager is responsible for the overall planning, organization, coordination, and management of day-to-day operations of the Peralta College Children s Centers, which are located on site at College of Alameda, Laney College, and Merritt College. UBudget and Finance Vice Chancellor for Budget and Finance/Chief Financial Officer Thomas L. Smith Under general direction from the Chancellor, the Vice Chancellor for Budget and Finance is responsible for the administration and supervision of the District s accounting, accounts payable, payroll and budgeting services. The Vice Chancellor monitors and directs the daily business and financial operations and is responsible for coordinating and providing support for budget development and oversight of the execution of the annual final budget. Assistant Vice Chancellor for Budget & Finance Yvonne Dorrough The Assistant Vice Chancellor for Budget and Finance assists the Vice Chancellor for Budget and Finance by providing high-level professional accounting services in the Office of Budget and Financial Services. The Assistant Vice Chancellor for Budget and Finance has primary responsibility for the formation, preparation, and maintenance of the District Financial services ledgers, statements and reports and Physical Plant s fiscal and accounting control records. U UHuman Resources Human Resources Manager Wyman Fong The Human Resources Manager is responsible for the planning, supervision and coordination of the office of Personnel Services, which includes classified, academic and student personnel actions, recruitment and selection, classification, District leaves, personnel and record-keeping functions and the District s Human Resources Information System. Director of Employee Relations Karen Ul
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