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Phi Sigma Pi UCR Bylaws

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The Zeta Eta Chapter Bylaws of the Zeta Eta Chapter of Phi Sigma Pi National Honor Fraternity shall contain governing policies specific to the Zeta Eta Chapter and shall be adhered to in conjunction with other required policies, as stated by the National Constitution.
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    Phi Sigma Pi National Honor Fraternity   Zeta Eta Chapter Bylaws   (Drafted August 23, 2011)   The Zeta Eta Chapter Bylaws of the Zeta Eta Chapter of Phi Sigma Pi National Honor Fraternity shall contain governing policies specific to the Zeta Eta Chapter and shall be adhered to in conjunction with other required policies, as stated by the National Constitution.   Article I: Name   The name of this organization shall be the Zeta Eta Chapter of Phi Sigma Pi National Honor Fraternity, hereafter referred to as the Zeta Eta Chapter. The Zeta Eta Chapter shall be located at The University of California at Riverside (hereafter referred to as UCR) in Riverside, California. The Zeta Eta Chapter is a non-profit student organization.   Article II: National Affiliation   The Zeta Eta Chapter is a chartered member of Phi Sigma Pi National Honor Fraternity.   Article III:   Purpose   In carrying out the purpose of Phi Sigma Pi, the Zeta Eta Chapter shall strive to personify and encourage three ideals:   1.   The acquisition and dissemination of knowledge through scholarship,   2.   The application of professional skills and the fostering of leadership qualities by promoting and advancing the welfare of humanity, and   3.   The fostering of non- discriminatory, fraternal fellowship within Phi Sigma Pi’s ranks.   Zeta Eta Chapter shall constantly endeavor to make these ideals dynamic in the lives of its members.   Article IV: Membership   Section 1:  Persons of good academic standing and excellent character shall be eligible for membership in the Zeta Eta Chapter.   Section 2:  Membership in the Zeta Eta Chapter will be open to undergraduate students of UCR who have completed a minimum of one semester or one quarter of college work at the sheltering institution and  have achieved at least a 3.0 cumulative grade point average. All new Collegiate Members of the Zeta Eta Chapter must meet the initiation requirements of the Zeta Eta Chapter.   Section 3:  Membership into Phi Sigma Pi through the Zeta Eta Chapter is open to the qualified members of the UCR community. Active membership of this student organization shall be chosen without discrimination on the basis of race, religion, sex, sexual orientation, color, disability, national srcin, age, or marital status.   Section 4:  To remain a Collegiate Member in good standing, the member shall:   1.   Pay National dues and fees and Chapter dues by the third regularly scheduled Chapter meeting of each semester.   2.   Adhere to the chapter’s Attendance Policy (See Section 8 ).   3.   Serve on at least one permanent committee per quarter and attend all regularly scheduled committee meetings per quarter.   4.   Maintain a cumulative grade point average of at least a 3.00.   5. Fulfill and log 6 Library Hours per month. Section 5 : Any member not in good standing shall immediately be placed on disciplinary probation until the consequence of 4 additional hours of tabling, library hours, or initiate events are served; or for the duration of the quarter. After consequences have been served or that quarter ends, the member will be reinstated on “good standing” status. - If a member is placed on disciplinary or academic probation for the second quarter in a row, they will immediately be placed on suspension. After that quarter ends , the member will be reinstated on “good standing” status.   - If member is placed on disciplinary or academic probation for the third quarter in a row, they will be immediately placed on suspension and will be subject to expulsion.   Section 6 : A Member may request National Inactivity for the quarter. The member must enter the request in writing and must be approved by the Executive Board. Collegiate Members who are currently  participating in an accredited or academically recognized cooperative education program, internship, or study abroad program which does not meet or hold classes at the sheltering institution shall be eligible for  National Inactivity. Nationally Inactive Collegiate Members shall be exempt from paying national dues and shall not be subject to attendance requirements of the Collegiate Chapter  .   Section 7 : A Member may request Local Inactivity for the quarter. The member must enter the request in writing for reasons such as, excessive academic schedule, family emergency, or other situations beyond the Members’ control. The granting of Local Inactivity by the Executive Board shall waive the member’s requirements as outlined in Article IV, Section 4. The Member must still pay National Dues. If Locally Inactive, the Member also relinquishes the right to vote on all Chapter issues. Two consecutive quarters of Local Inactivity may be grounds for expulsion by a formal vote of the Active Collegiate Members of the Chapter.   Section 8 : The Zeta Eta Chapter’s Attendance Policy will be as follows:    - Attendance is mandatory at all events, meetings, and ceremonies, unless otherwise specified   - Absences will be split into 2 different types: excused and unexcused. All absences must be excused by emailing the chapter email at least 24 hours prior to missing the event. If a Brother does not give 24 hours notice prior the absence will be considered unexcused. (extenuating circumstances will be acknowledged) - An unexcused absence will result in immediate placement on disciplinary probation.   - Attendance will be taken promptly 15 minutes prior to the scheduled starting time for all events and ceremonies. Any member arriving after attendance has been taken without prior notice will be considered late. - Any member arriving more than 5 minutes late to any meeting without prior notice will be considered late.   - An attendance score shall be kept for every member, and be calculated as follows:   Phi Sigma Pi events attended - Unexcused absences - (Excused absences*.5) + (Number of Lates*.5)   - Attendance records will be kept by the Secretaries and President in the form of a GoogleDoc or other online system. This will be shared with all members such that any member can view it at any time.   - Upon obtaining 3 excused absences, members shall be notified by the Recording Secretary via email of their attendance score standing. - In the circumstance of work conflicting with an event, any member may be excused by emailing the chapter email at least 24 hours prior to missing the event at the cost of one excused absence.   - In the circumstance of class conflicting with an event, any member may be excused by emailing the chapter email at least 24 hours prior to missing the event while including a snapshot of their current class schedule from GROWL.ucr.ed u under the “Classes” category for verification.   If the stated class conflicts the entire duration of the event, the member will be excused at no cost to their attendance score. However, if the class does not conflict the full duration of the event, the member will only be excused for the overlapping time at the cost of half an excused absence, and will still be held accountable for attending the event. If the member fails to attend the event, they will be held accountable at the cost of one full excused absence. Article V: Chapter Advisors   The Chapter Advisor of the Zeta Eta Chapter shall be elected by the members of the Zeta Eta Chapter following a nomination by a Chapter member in a manner approved by the UCR. To advise and counsel the Chapter and the Members, the advisor must be a full-time faculty or staff of the Zeta Eta Chapter, and its Members and make a reasonable attempt to ensure that all business conducted by the Zeta Eta Chapter meets the UCR policies. At least one of the sheltering institution’s staff shall be designated the official Chapter Advisor.   Article VI: Officers   Section 1:  All officers shall possess at least the minimum requirements of a Collegiate Member and have at least a 3.0 grade point average, and must remain in good academic standing with the University. Candidates for Officers should have at least one full quarter of Collegiate Membership (not including the  quarter of initiation), with the exception of President, whom should have at least two full quarters of Collegiate Membership.   Section 2: Election of Officers   1.   A simple majority of the Collegiate Members (quorum) present at a regular meeting shall be required to elect the officers.   2.   Election of officers shall be held at a regularly scheduled meeting with nomination having been taken from the floor at the previous Chapter meeting. If an office fails to garner nomination of an Collegiate Member, then nominations for that office may be taken at the regularly scheduled meeting in which elections are being held.   3.   Officers shall be elected no later than the fourth to the last meeting before the end of the spring semester to insure officer transition.   4.   The term of office shall be one year; from July 1 st  to June 30 th . The old officer must facilitate an officer transition program. This responsibility falls under the President to ensure a successful transition.   5.   Elections will be in the Winter quarter, the transition program will begin in the Spring quarter, and the new officer will be officially instated at the last meeting or end of the year banquet in Spring quarter.   Section 3:  Additional officers may be elected at the discretion of the Chapter.   Section 4:  To ensure financial security, the signatures of both the President and the Treasurer will be required on any fraternity financial disbursements.   Section 5 : The officers of the Zeta Eta Chapter are the President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Recruitment Advisor, Initiate Advisor, Historian and Parliamentarian. These members comprise the Executive Board.   Section 6: All officers shall submit an end-of-semester report (Form 110) to the Corresponding Secretary  by a date predetermined by the Corresponding Secretary.   Section 7:  Additional duties of each officer are as follows:    A.   President - the President shall:   a.   Adhere to the duties as outlined in the National Constitution.   b.   Assist and oversee the officer transition at the end of each officer’s term.   c.   Assume or delegate the responsibilities and roles of vacant officer and committee positions until the vacant position can be filled.    A.   Vice President - the Vice President shall adhere to the duties as outlined in the National Constitution.   B.   Secretary (Recording) - the Secretary shall:   a.   Keep a record of all proceedings of the Chapter and Executive Board meetings of the Chapter and enter such minutes in a permanent record;   b.   Be responsible for the distribution of the minutes to the Executive Board before the next regularly scheduled meeting and have the minutes available for review by the membership of the Chapter;   c.   Be responsible for the attendance records of the Chapter;   d.   Maintain for the Chapter the approved fraternity roll book requiring the signatures of all members at the

ULIP

Jul 23, 2017

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Jul 23, 2017
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