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REGULAR MEETING APRIL 6, 2015 The City Council of the City of Forest City, Iowa, met in regular session on April 6, 2015, at 7:00 p.m. in the Council Chambers of City Hall, Forest City, Iowa. Mayor Rick
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REGULAR MEETING APRIL 6, 2015 The City Council of the City of Forest City, Iowa, met in regular session on April 6, 2015, at 7:00 p.m. in the Council Chambers of City Hall, Forest City, Iowa. Mayor Rick Skjeie called the meeting to order at 7:00 p.m. Councilmembers present at roll call were: Clouse, Holland, Huling, Kuefler, Mikes, West, Buffington. Absent: None. No one spoke under Public Forum. Kathy Rollefson presented her Forest City Chamber of Commerce report for the Mayor and Council. Rollefson s report highlighted the following activities: The Chamber of Commerce and Forest City Economic Development held their annual meeting on Monday, February 23 rd, with the largest group to date (176). The Puckerbrush Days Committee has met regularly. They have several new members, and they have brought in new ideas. Anyone interested in helping should contact the Chamber. The Chamber will now be represented at Waldorf s orientations to help promote their events, engage students, and welcome them to the community. Community guides have been placed in six Iowa Welcome Centers and Visit Mason City. The Mayor and Council thanked Ms. Rollefson for the information presented. No action was taken on this report. Mayor Skjeie announced the agenda is approved as presented. Moved by Kuefler, seconded by Holland, to approve the following consent agenda items: 1) Council Minutes for the meeting of March 16, ) Board & Committee minutes for the following: a. Finance Committee 3/24/15 b. Airport Commission 3/10/15 c. Parks & Rec Board 3/16/15 d. Historic Preservation Commission 2/25/15 & 3/11/15 e. Oakland Cemetery Board 3/24/15 3) Invoices as presented 4) Liquor licenses and permits for the following: a. Tree Town Music Festival Class C liquor b. Bill s Family Foods Class C beer c. Totem Food Service (River Oaks & Friendship Hall) Class C liquor (Pending dram shop) 5) Change Order Requests #10 16 (total of $2,627.40) Emergency Services Center 6) Receipt & disbursement of the following John K. & Luise V. Hanson Foundation checks: a. $10, Puckerbrush Days fireworks display b. $15,000 Grow Forest City c. $ 3,000 North Iowa Karting Club 7) Requests to lift the City noise ordinance for the following events: a. Tree Town Music Festival 5/21 5/24 b. North Iowa Festival of Brass 8/1 Motion carried unanimously. Airport Manager Dick Trimble led the discussion regarding the Runway 9-27 Edge Lighting Project for the airport. Airport Commission members Tim Abrams and Erik Hertzer were present at the meeting, as was Clapsaddle-Garber Engineer Michael Bearden. Trimble reported on the cause of the electrical vault issues. The recommendation would be to replace the existing airfield electrical vault and its contents, which would increase the Runway 9-27 Edge lighting project cost to a total of $330,000. This is a federally funded 90/10 project. Trimble is also seeking grants from the Hanson Foundation and the Winnebago Industries Foundation to assist with the 10% local match. Councilmember Holland asked Mr. Trimble whether this issue had been turned into insurance. Trimble reported it had not due to the $1,000 deductible & initial cost of repair ($1100), but it was unknown how much it had been compromised at that time. This equipment has been at the airport since the early 1970 s. The electrical vault controls the operations & functioning of the entire airport. This would be a complete new install project, and it would be built adjacent to the existing vault to make the transition to the new vault less disruptive to airport operations. After discussion the Council took the following action: Moved by Clouse, seconded by Mikes, approving the vault replacement and runway edge lighting project as described above. Motion carried unanimously. The Mayor and Council discussed the second reading of Ordinance No. 747, which is an Ordinance to amend Chapter of the Code of Ordinances by amending the rates for the Electrical Utility System for the City of Forest City, Iowa. Most residential customers would see less than a $10.00 increase on their utility bills. City Administrator Tilberg and Mayor Skjeie spoke with many commercial customers advising them of their expected impact for one year. This would be in effect from May 1, 2015 to April 30, After discussion, the Council took the following action: Councilmember Holland introduced the following Ordinance on second reading, and moved its adoption. Councilmember Huling seconded the motion to adopt. The roll was called and the vote was AYES: Clouse, Holland, Huling, Kuefler, Mikes, West, Buffington. NAYS: None. ABSENT: None. Whereupon the Mayor declared the motion carried. Ordinance No. 747 was then read by the Clerk, after which it was discussed. This represents the second reading of Ordinance No Councilmember Holland moved that the rule requiring said Ordinance to be read on three different days be dispensed with. Councilmember West seconded the motion. The roll was called and the vote was AYES: Clouse, Holland, Huling, Kuefler, Mikes, West, Buffington. NAYS: None. ABSENT: None. Whereupon the Mayor declared the motion carried. Councilmember Clouse moved that Ordinance No. 747 now be adopted. Councilmember Mikes seconded the motion to adopt. The roll was called and the vote was: AYES: Clouse, Holland, Huling, Kuefler, Mikes, West, Buffington. NAYS: None. ABSENT: None. Whereupon the Mayor declared the Ordinance adopted as follows: Ordinance No. 747, an Ordinance found on page of Ordinance Book No., AN ORDINANCE TO AMEND CHAPTER OF THE CODE OF ORDINANCES BY AMENDING THE RATES FOR THE ELECTRICAL UTILITY SYSTEM FOR THE CITY OF FOREST CITY, IOWA. City Administrator Tilberg explained the Finance Committee s recommendations regarding Speer Financials report on TIF and Debt Service to the Mayor and Council. Their recommendation was to refund two outstanding bonds and to leave open for continued discussion of adding more debt for Street Improvements. After discussion, the Council took the following action: Moved by Buffington, seconded by Mikes, to accept the Finance Committee s recommendations regarding refunding bonds and leaving further discussions open for additional bonding. Motion carried unanimously. City Administrator Tilberg led the discussion regarding City Hall s computer server upgrade. He reported the server operating system will no longer be supported by IBM and needs the upgrade this year. Tilberg recommended the Council s approval of the upgrade. Councilmember Holland asked how long this upgrade would last. Mayor Skjeie stated that we should include future expense for server upgrades in the Capital Equipment budget. After discussion, the Council took the following action: Moved by Kuefler, seconded by West, to approve the afore-mentioned server upgrade quote of $4,980 with ACS Enterprise Solutions. Motion carried unanimously. The Mayor and Council discussed the Police Station Project update and reviewed the spreadsheet provided by Councilmember Kuefler. The total cost of the repair project is approximately $30,000 over budget at this time. City Administrator Tilberg recommended the Council approve the budget for the repair project at $235,000. After discussion, the Council took the following action: Moved by Kuefler, seconded by West, to approve the total expenses to date, and to increase the budget to $235,000 for the Police Station Repair Project. Motion carried unanimously. Councilmember Holland provided positive remarks for the City on the work that has been done at the Police Station and the asset this newly-repaired facility brings to the Community. Councilmember Kuefler was commended for the countless hours he s worked in the building, as were the employees who have hours of City labor into this project. The Mayor and Council discussed the roof replacement for the cemetery building and the additional cost of the lease trade in for a new lawnmower at Oakland Cemetery. The low bid for the roof replacement was from Steffensen Construction in the amount of $5, Oakland Cemetery Sexton Denny Hagen had reported the cost for trading their oldest mower had increased from $1,200 to $1,900. After discussion, the Council took the following action: Moved by Clouse, seconded by Buffington, to approve the roof repair by Steffensen Construction and the lawn mower purchase. Motion carried unanimously. Water/Wastewater Superintendent Kevin Reicks explained the scope of the Water & Sanitary Sewer Rate Study to the Mayor and Council. Per Reicks, the advantage of approving the study today was that it would be a blended study. The cost for the study is $5,000 from the current budget, with the remainder included in next year s budget. After discussion, the Council took the following action: Moved by Kuefler, seconded by West, approving the rate study for water and sanitary sewer for the City of Forest City. Motion carried unanimously. City Administrator/Clerk Malcolm Tilberg updated the Mayor and Council on activities ongoing in the City Departments. Staff members also reported on activities within their departments. The following updates were noted: Both union contracts have been ratified. This item will be on the April 20 th Council Agenda. Casey s site plan review is complete, and a copy is available at City Hall for review. WCTA announced a Fiber Optic Project that will be taking place in town. The City s insurance renewal package is complete. The City assisted with grant proposals for Heritage Park for a portable PA system, in addition to a grant from Winnebago County Community Foundation for new radios for the police reserves and sand volleyball courts for the City. The new police car has arrived. Drainage ditch reclassification has been published. Parks & Rec It will cost $9,000 to remove the Tim Coffee Bridge. At this time it will be stored out at the community compost site. Holland Crane Service will do this project. Police Police Chief Doug Jenson thanked all those involved with the repairs to the Police Department. He noted that Matt Gerdes is in his 4 th week at the Law Enforcement Academy and, due to Gerdes military experience, the City could get reimbursed for part of his training and expenses. Street Department Street & Sanitation Superintendent Mike O Rourke gave a report on his departments activities. Water Department Water/Wastewater Superintendent Kevin Reicks stated he had met with Portable Pro for the Tree Town Festival. Weather permitting, the Forest City Water System will be flushed from April 20 th May 1 st, Please be advised of changes in water quality during this period. Electric Electric Department Manager Duane Kuhn updated the Mayor and Council on his departments activities. The following invoices were approved for payment: BLACK HILLS ENERGY GAS FOR HEAT BLUE CROSS-BLUE SHIELD INSURANCE 38, F C CHAMBER OF COMMERCE REBATES HEPPERLY/CAMERON SERVICES LEWIS/TODD LEASE AGREEMENT 1, MERCY CLINICS SERVICES O'ROURKE/MICHAEL OFFICE SUPPLIES TITONKA SAVINGS BANK REBATE 4, AMERICAN RED CROSS FACILITY FEE AUKES/HAILEY METER DEPOSIT REFUND BLACK HILLS ENERGY GAS FOR HEAT 3, COCA COLA ENTERPRISES MISC SUPPLIES COSGRIFF/CHRISTA REIMBURSEMENT D & D SALES SERVICES/LECKRONE DALLAS MIDWEST MISC SUPPLIES DEARBORN NATIONAL DEDUCTION F C MUN UTILITIES UTILITY 10, FARMER'S CO-OP ASSOC FUEL FOREST CITY FOODS MISC SUPPLIES G & H MOTOR PARTS MISC SUPPLIES GIFTS SEW SWEET SERVICES 39.75 HOLKESVIK/ZACH UNIFORM KEGLER/SONI REIMBURSEMENT 5.30 LINCOLN AQUATICS MISC SUPPLIES MANUFACTURER'S BANK SAFETY DEPOSIT BOX RELIABLE OFFICE SUPPLIES MISC SUPPLIES THE FINALS MISC SUPPLIES UNION SECURITY DEDUCTION 1, UNITED INDUSTRIES MISC SUPPLIES AIRGAS CYLINDER RENTAL AMARIL UNIFORMS AMERICAN TIME MISC SUPPLIES ARAMARK SERVICES ARROW PRINTING SERVICES B & B TRANSFORMER ELECTRICAL SUPPLIES 10, BARCO MUNICIPAL SUPPLY MISC SUPPLIES BERGLAND & CRAM EST #5 1, BOMGAARS MISC SUPPLIES BORDER STATES ELECTRIC ELECTRICAL SUPPLIES CARPENTER UNIFORM UNIFORMS/GERDES CENTRAL IA DISTRIBUTING MISC SUPPLIES CHRYSLER OF FOREST CITY PARTS/SERV CONSOLIDATED ENERGY LUBE OIL 1, CONTINENTAL RESEARCH CHEMICALS CREATIVE PRODUCT SOURCING DARE CRESCENT ELECTRIC ELECTRICAL SUPPLIES 7.59 DGR ENGINEERING ENGINEERING 1, ELECTRICAL ENGINEERING PARTS/SERV ENVIRONMENTAL RESOURCE ASSOC CHEMICALS F C CHAMBER OF COMMERCE DONATION/PUCKERBRUSH 10, FLETCHER-REINHARDT ELECTRICAL SUPPLIES G & H MOTOR PARTS PARTS 1, GALL'S MISC SUPPLIES GRAFIX DOOR WRAPS GRAINGER VALVE KIT GROVES CONTRACTING SERVICES GROW FOREST CITY DONATION/HANSON FOUND 15, HACH CHEMICAL CO CHEMICALS HENKEL CONSTRUCTION EST #12 2, HERMEL WHOLESALE MISC SUPPLIES INTERST MOTOR TRUCKS SERVICES IOWA PRISON IND MISC SUPPLIES IRBY ELECTRICAL SUPPLIES J & J MACHINING SERVICES JAMES BENSON CONSTRUCT SERVICES 1, JETCO, INC. SERVICES 1, LAW ENFORCEMENT SUPPLY MISC SUPPLIES LES NELSON INVESTMENTS RENT LYLE'S SALES & SERVICE PARTS MASON CITY RECYCLING RECYCLE 3, MASON CITY TIRE PARTS/SERV MC2 TRAINING MENARDS MISC SUPPLIES METTLER TOLEDO SERVICES MIDWEST ROOFING SERVICES 25, MUNICIPAL SUPPLY MISC SUPPLIES N I A C O G TICKETS 1, NEENAH FOUNDRY MISC SUPPLIES NELSON PLUMBING & HEAT SERVICES NEXT GENERATION SYSTEM SUPPORT NO IA KARTING CLUB DONATION/HANSON FOUND 3, NO IA MEDIA GROUP ADVERTISING NORTH CENTRAL LABS SUPPLIES NORTH CENTRAL SALES & SERVICE SERVICES/POLICE DEPT PREMIER CLEANERS SERVICES QUILL CORPORATION OFFICE SUPPLIES RADAR ROAD TEC MISC SUPPLIES RELIABLE OFFICE SUPPLIES OFFICE SUPPLIES SANDRY FIRE SUPPLY MISC SUPPLIES SPAHN & ROSE MISC SUPPLIES 2, SPEER FINANCIAL SERVICES 2, STREICHER'S MISC SUPPLIES TEST AMERICA LABORATORIES TESTING TRANS IOWA EQUIPMENT PARTS TYCO SERVICES USA BLUE BOOK MISC SUPPLIES VEENSTRA & KIMM ENGINEERING SERVICES 1, WAGNER TIRE PARTS/SERV ZIEGLER, INC. MISC SUPPLIES COLLECTION SERVICE CENTER DEDUCTION CONWAY/DARRELL METER DEPOSIT REFUND ELECTRONIC ENGINEERING MISC SUPPLIES GILBERTSON/CALEB SERVICES HERTZER/NORMA SERVICES 2, I S C I A TRAINING/EIDEN IA ST TREASURER SALES TAX 15, IOWA DEPT OF JUSTICE DRUG FORFEITURE IPERS IPERS 26, KUHN/TOM SERVICES OPERATION LZ DONATIONS 29, PETTY CASH REIMBURSE PETTY CASH PRAIRIE MEADOWS HOTEL TRAINING SCHNEBLY'S 66 FUEL 5, TASC DEDUCTION 2, TITONKA SAVINGS BANK CD # , TREAS, ST OF IOWA STATE WITHHOLDING 7, TRIMBLE/DICK SERVICES - U S POST OFFICE POSTAGE AFSCME - IOWA COUNCIL 61 DEDUCTION AMERICAN FAMILY LIFE INSURANCE 1, AVESIS DEDUCTION BEAR CREEK GOLF COURSE DEDUCTION CANDLEWOOD SUITES EXPENSES/GERDES DEARBORN NATIONAL DEDUCTION DOUGLAS/JOSH EXPENSES 7.30 F C CHAMBER OF COMMERCE REBATE F C EMERGENCY SERVICES FUND DEDUCTION F C EMPLOYEE ASSN DEDUCTION FARM & CITY INSURANCE INSURANCE 239, GERDES/MATT EXPENSES NORTH CENTRAL SALES & SERVICE TOWING ORIGINAL WATERMAN MISC SUPPLIES PRESTO-X SERVICES REICKS/KEVIN J UNIFORM ALLOWANCE 36.36 VALIC DEDUCTION WI SCTF DEDUCTION Y M C A DEDUCTION Moved by Clouse, seconded by Mikes, to adjourn the meeting at 8:25 p.m. unanimously. Motion carried ATTEST: Malcolm Tilberg, City Administrator/Clerk Rick Skjeie, Mayor
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